Laptop Loan Policy (temporarily suspended)

Amended and revised by the Board of Trustees 12/18/18
Laptop Loan Policy PDF

This policy is temporarily replaced by the COVID-19 Temporary Laptop Loan Policy, which allows laptops to leave the library building.

The East Greenbush Community Library maintains laptop computers available for checkout by patrons of the Upper Hudson Library System with an account in good standing. The library assumes no responsibility for damage to peripherals or loss of work due to equipment failure.

Borrowing Guidelines

  • Laptops can be checked out at the Reference Desk by patrons 16 and older. Age exceptions can be made at the discretion of the Director or senior librarian in charge.
  • Laptops are available on a first-come, first-served basis and cannot be reserved. One laptop may be checked out per patron.
  • A current, valid library card or picture ID is required at checkout.
  • Laptops must be used in the library; they may not be taken out of the building. Removing a laptop from the building will be considered theft, and the police will be notified.
  • Laptop borrowers must also agree to the Internet Use Policy.
  • Laptop is not to be left unattended at any time.
  • Patron documents can be saved temporarily to the laptop, but they will be deleted on restart or upon equipment failure. Patrons must use a flash drive or email to reliably retain documents.
  • Patrons are not allowed to install software or change system settings on the laptop.

Return Procedures

  • The laptop must be returned to the librarian at the reference desk in the same operating condition as when it was borrowed.
  • The laptop must be checked in at least 30 minutes prior to closing time, even if that means an abbreviated session for the patron.

Fines and Liability

  • If the laptop is not returned before closing, it will be considered stolen and the police will be notified. The laptop replacement cost will be assessed and charged against the patron’s library card.
  • Damage and part loss charges will be assessed at replacement value and charged against the patron’s library card.
  • If a laptop is stolen while checked out to a patron, the Library assumes no responsibility. Replacement cost will be assessed and changed against the patron’s library card.

Troubleshooting: If you experience problems with the laptop’s hardware or software, please bring the laptop to the Reference Desk for assistance.

Adopted: 1/2013
Amended and Revisions Approved by the Library Board of Trustees December 18, 2018

Return to Policies
Subject East Greenbush Card UHLS Card UHLS MyCard
Library Card Registration Free to any individual who resides or pays taxes in the East Greenbush Community Library taxing district or Town of Schodack. Cards expire and must be renewed every three years.

Free to any individual who volunteers or works at the EGRN Library. Cards expire and must be renewed yearly.

Free to partner educational agencies with verified employment. Cards expire and must be renewed yearly.

Those that live outside the UHLS area may purchase a temporary card at the price established by our Table of Fines and Fees. Cards expire and must be renewed yearly.

All ages eligible. Youth under age 16 must have their application completed and signed by a parent or guardian, who provides acceptable identification for them.

Card blocked at $5 or more in replacement costs or fines/fees

Fines vary according to individual library rules and UHLS resource sharing rules. The EGRN Table of Fines and Fees are applicable for items which are checked out from the East Greenbush Community Library

 Free to residents residing in a community served by a UHLS library.

All ages eligible. Youth under age 16 must have their application completed and signed by a parent or guardian, who provides acceptable identification for them.

UHLS library cards expire and must be renewed every three years.

Card blocked at $5 or more in replacement costs or fines/fees

Fines vary according to individual library rules and UHLS resource sharing rules. The EGRN Table of Fines and Fees are applicable for items which are checked out from the East Greenbush Community Library

 The UHLS MyCard is a fine-free, limited-access library card for youth. It is intended to address multiple barriers to serving youth and families, including:

  • Barriers to access related to fines (e.g. computer access, checking out materials)
  • Parents not present for a child’s library card registration
  • Previous fines on a child’s card

Free for youth residing in a community served by a UHLS library.Applicants 18 and under who are applying for a limited use, UHLS Youth Only MyCard, need to provide name, address, and date of birth.UHLS library cards expire and must be renewed every three years.Youth ages birth to 18 can register unaccompanied, or with the help of a caregiver or relative who is not the child’s parent/guardian.This card may be used at all UHLS Libraries except for the Colonie Town Library.

Card blocked at $10 or more in replacement costs.

No fines for late items
Limits on # of Materials Borrowed Unlimited checkouts Unlimited checkouts Limited total items: Can only have 3 items checked out on their card at a time
Types of Items All eligible item types. All eligible item types except Museum Passes, ILL, and Hot off the Press. Active paid members of the Friends of the East Greenbush Community Library have access to all lending collections. Only items eligible to be borrowed are books (any age level), juvenile and young adult (teen) audiobooks, and juvenile and young adult (teen) DVDs.
Databases/Digital Content EGRN and UHLS subscription databases and digital content UHLS subscription databases and digital content Only items eligible to be borrowed are books (any age level), juvenile and young adult (teen) audiobooks, and juvenile and young adult (teen) DVDs.
Interlibrary Loan Nationwide UHLS Libraries UHLS Libraries
Program Registration Unlimited except by limited program capacity Preference given to resident cardholders Preference given to resident cardholders